21st CCLC: State Education Agency

Tips From Your Peers: Maine

  1. What approaches and/or strategies do you take to monitor your 21st CCLC sites?

    We use an online reporting tool for not only child and youth outcomes as required by the federal government, but also quarterly activities and objectives reported toward meeting key grant goals and their measures.

  2. What are the specific instruments you use?

    We use a logic-model-type report format online.

  3. What criteria do you use?

    Quarterly short-term outcomes criteria are linked to grant goals and must articulate an indicator (how it is being measured) and how the quarterly outcomes impact year-end outcomes.

  4. What additional resources have been valuable and useful to you regarding monitoring?
    • Learning from our Northeast State Technical Community College colleagues through our consortium meetings and joint grantee-training plans
    • Nation al resources and best practice models
    • Maine After School Network participation and cross-systems coordination and education
  5. Do you have a 21st CCLC state website?

    We have a temporary page of information within the U.S. Department of Education's Coordinated School Health site, but we are in the process of building our own Maine After School and 21st CCLC sites due to be online by midwinter.

  6. How often is it updated?

    Department of Education staff are paid in part by 21st CCLC and Coordinated School Health funds.

  7. What self-assessment tools do you provide to your grantees?

    We have trained all grantees on the High/Scope Youth Program Quality Assessment tool and we also train a pool of "outside" raters (both grantee staff and AmeriCorp Volunteers in Service to America to mentor the grantees through their self-assessment for greater reliability.